Notice Writing Format Examples Topics & Exercises
WHAT IS A NOTICE?
A notice is a written or printed news announcement or information. A notice may contain news/information about something that has happened or is likely to happen. Notice Writing Format Examples Topics & Exercises. It may be a formal announcement of public importance or an advance warning meant for compliance and information. A notice can be about a meeting, an event, an excursion/a historical trip/a picnic, lost and found, change of name / address / uniform / timings / venue etc.
POINTS TO BE FOLLOWED WHILE WRITING NOTICES:
• Don’t go beyond word limit of 50 words.
• Write the word NOTICE on the top and should always be in the capital letter.
• Name and place of the school, organization or office issuing the notice must be mentioned.
• Write an appropriate heading after the Word NOTICE.
• Write the date of issuing the notice in the correct format.
• Clearly mention the audience (for whom the notice is to be displayed).
• Purpose of the notice must be clearly mentioned.
• Mention all the relevant details in coherent manner (date, venue, time).
• Mention whom to contact for further information.
• Must mention name, signature and designation of the person issuing the notice.
• Always write the notice in a box. The size of the box 8.5 inches by 14 inches (or 21.59 cm by 35.56 cm)
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INSTRUCTIONS
• A notice is always written in a box.
• Name of the Institution/Organisation/Office, Place
• Date: 24 February 20XX
• Notice must have a heading/subheading
• Content: Target group-for whom the notice is. Date, time, venue and all important details and any extra
information needed. (Body of the Notice 50 words) Answer the questions. For whom, what , when, where,
how, by whom + additional information.
• Signature (NAME)
• Designation
DISPLAY
(a) School/College Notice Boards.
(b) Newspapers/Magazines.
(c) Public Notice Boards.
MAIN CHARACTERISTICS
(a) Format: It includes the word ‘notice’, date, heading, writer’s name and designation.
(b) Content: It must answer the questions What? When? Where? How? etc.
(c) Expression: It relates to the overall organisation and relevance of the content as well as grammatical accuracy and fluency.
FORMAT OF A NOTICE
A. NOTICES FOR SCHOOL/COLLEGE NOTICE BOARDS
REMEMBER
(i) It must contain all the relevant information.
(ii) The order of presentation must be clear.
(iii) Write the purpose of notice clearly.
(iv) Content should include all necessary information, e.g. for a meeting the time, venue, date and agenda.
(v) Use impersonal language, i.e., third person. Avoid ‘I’ and ‘You’.
(vi) Provide the designation of the writer just below the signature.
(vii) The date of writing notice is generally put at the top.
(viii) Always stick to the word limit of 50 words.
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Notice Writing Format Examples Topics & Exercises
Question 1.
After the rains, cases of dengue, chikungunya etc., are on the rise in your city. As Principal, Sunshine Public School, Manu Vihar, you have decided to allow your students to wear full sleeve shirts and trousers in the school for a period of one month. Write a notice in about 50 words.
[Delhi 2017, Set II]
SUNSHINE PUBLIC SCHOOL, MANU VIHAR 2 June 20XX NOTICE With the rainy season around the corner, there is a spurt in the number of mosquitoes. Many cases of dengue and Chikungunia have been reported. To combat this menace, it has been decided that wearing of full sleeves shirts and trousers will be allowed for one month w.e.f. 5th July. Students are advised to comply with the advice in order to protect themselves from these diseases. Kamal Sareen |
Question 2.
You are the Health Secretary, Students Council, Citizens Public School, Ram Bagh, Varanasi. The Council had decided to start a week-long cleanliness drive around the school from 2 October 20×× Draft a notice in about 50 words asking the Class XI students to enrol for the drive.
[Delhi 2017, Set II]
CITIZENS PUBLIC SCHOOL,VARANASI 2 September 20XX NOTICE CLEANLINESS DRIVE This is to inform the students of class 11 that the Students’ Council of the school has organized a weeklong cleanliness drive around the school from 2 October to a October 20××. Areas in the immediate Volunteers from class 11 are requested to enroll for the drive by 22 September 20XX. Puneet |
Question 3.
RJ Public School is located in a Central Government employees residential colony. Cultural Society of the school has decided to organise a fancy dress show on 25 January 20×× in which each participant will wear the dress particular to his/her region. The aim is to show the cultural diversity of India. As the Secretary, write a notice in about 50 words inviting the names of those who want to participate.
[Delhi 2017, Set III]
RJ PUBLIC SCHOOL 2 December 20×× NOTICE FANCY DRESS COMPETITION On the eve of Republic Day, a Fancy Dress Contest will be organized on 25 January 20×× in the school auditorium at 11 a.m. The aim is to showcase the cultural diversity of India. Participants are required to come dressed in their regional costumes. Interested students are invited to register their names with the undersigned by 10 January 20××. For any queries contact the undersigned. Amna |
Question 4.
An NGO has approached your school to offer book grants to the needy students. As the Head girl of Sunshine Public School, Aram Bagh, write a notice in about 50 words asking students who are in need to put their requests into the box kept outside the Principal’s office.
[Delhi 2017, Set III]
SUNSHINE PUBLIC SCHOOL, ARAM BAGH 2 July 20×× NOTICE BOOK GRANTS AVAILABLE NGO, Udaan, has offered to extend textbooks grants to the needy students of our school. This is to invite Sadhna |
Question 5.
The Principal, Sunshine Public School, Dindigul has invited the Inspector of Police (Traffic) to deliver a lecture on ‘Road Safety’ in her school. Draft a notice in about 50 words informing the students to assemble in the school auditorium.
(All India 2017, Set II)
SUNSHINE PUBLIC SCHOOL, DINDIGUL 7 April 20×× NOTICE LECTURE ON ROAD SAFETY Our school is organizing a Lecture on Road Safety for students of classes 6-12 on 2 May, 20×× in the school auditorium. Inspector of Police, Mr. Rohan Sareen, has been invited to address the students. Students are instructed to assemble in the auditorium with their subject teachers at 11 a. m. They must bring a notebook and a pen and come prepared with their queries on road safety. S. Roshan |
Questions 6. Your school is organizing a tour to Mumbai and Goa during the winter vacation. Write a notice giving detailed information to the students. You are Madhav/Madhavi, School Pupil Leader, St. Columbia’s Senior Secondary School, Ameenabad, Lucknow. (Word limit: 50)
ST. COLUMBIA’S SR. SECONDARY SCHOOL, LUCKNOW 10 December 20XX NOTICE The school is organizing a ten-day tour to Mumbai and Goa as per the details given below: Date : 23 December 20XX to 2 January 20XX Those interested may submit names to the undersigned before 16 December. Madhav/Madhavi |
Question 7. You are Vikram/Vineeta, the Sports Secretary of Jawaharnagar Public School, Varanasi. Draft a notice inviting students to give their names for various events to be organised on the Annual Sports Day of your school. (Word limit: 50 words)
JAWAHARNAGAR PUBLIC SCHOOL, VARANASI 20 November 20×× NOTICE ANNUAL SPORTS DAY Students are invited to submit their names for participating in any five of the following sports activities, (i) Races : 100m, 200m, 400m, 800m, 1600m, 10,000m Names should reach the undersigned latest by 1 December 20XX. Vikram/Vineeta |
Question 8. While walking in a park in your neighbourhood, you found a small plastic bag containing some documents and some cash. Write a notice in about 50 words to be put on the park notice board asking the owner to identify and collect it from you. You are Amari/Amrita 9399123456.
(Delhi 2017, Set I)
LOST AND FOUND 3 June 20×× NOTICE This is to inform whomsoever it may concern that a plastic bag containing some cash, documents has been found in the B–block park of sector 9, Faridabad, on 2 June 20××. The owner can contact the undersigned at 939912356 between 4–7 pm and collect it after complete identification. Amar |
Question 9. Saurabh Shukla, a student of Class XII, has lost his calculator somewhere in the school premises. Write a short notice for the school notice board requesting the finder to return it to him. Saurabh is a student of Jain Model School, Surat.
JAIN MODEL SCHOOL, SURAT 15 October 20×× NOTICE LOST! LOST! LOST! Lost a Sharp-VM calculator in the school premises during recess today. The initials SS are engraved on its black back. The finder is requested to return the same to the undersigned. A treat in the school cafeteria is promised. Saurabh Shukla |
Question 10. You are Mohan, the Secretary of the Old Boys Association of your school. The Association proposes to celebrate its Silver Jubilee year of the school. Draft a notice to be published in the newspaper inviting suggestions about how to celebrate it. (Word limit: 50 words)
Old Boys’ Association BIRLA PUBLIC SCHOOL, PILANI 10 March, 20×× NOTICE The ex-students of this prestigious institution will be pleased to learn that the O.B.A. proposes to celebrate the Silver Jubilee year of the school. Mohan |
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Notice Writing Format Examples Topics & Exercises
Question 11. Your school has decided to celebrate the Golden Jubilee of National Independence by arranging a day long programme. As the Pupil Leader of your school, write a notice, giving details of the programme and calling for the participation and cooperation of your school students. (Notice not to exceed 50 words and be suitable for the school notice board).
ZENITH SENIOR SECONDARY SCHOOL, LUCKNOW 20 July 20×× NOTICE GOLDEN JUBILEE CELEBRATIONS On the occasion of Independence Day the celebrations will be held as under: Date : 15 August 20XX Every one is welcome to participate. Names must be given to the undersigned by 1 August 20××. Piyush |
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Question 12. You are Rakesh/Rakhi, the secretary of L.M. Residents’ Welfare Society, Green Park Extension, Kolkata. Write a notice requesting the members of the society to attend a meeting of the society to discuss the problem of security of the members of your society.
L.M. RESIDENTS’ WELFARE SOCIETY Green Park Extension, Kolkata 5 October 20×× NOTICE MEETING OF MEMBERS A meeting of the members will be held to discuss the problem of security of the members of the society. Date : 10 December 20×× All the members are requested to attend the meeting and give their considered opinion/valuable suggestions. Rakesh/Rakhi |
Question 13. Water supply will be suspended for eight hours (10 am to 6 pm) on 6 March 20×× for cleaning of the water tank. Write a notice in about 50 words advising the residents to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata Group Housing Society, Kurnool.
[Delhi 2016]
JANATA GROUP HOUSING SOCIETY, KURNOOL 26 February 20×× NOTICE SUSPENSIONS OF WATER SUPPLY All the residents are informed that water supply will remain suspended for eight hours from 10 am to 6 pm on 6 March in the Janata Group Housing Society. The water tanks have become quite dirty and some big holes are also visible in the supply pipes. They need immediate cleaning and repairs. Therefore, the residents are advised to save water for a day so that the problem of water scarcity may not arise in the society. Inconvenience is regretted. Karuna Bajaj |
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